For immigration firms

Your clients arrive prepared. You spend time on advice, not admin.

Recommend Rowan to your clients and they arrive with documents organised, checklist complete, and evidence bundle ready for your review. You keep the regulated relationship — we handle the workspace.

The Caseload — monthly digest of rule changes, processing times, and tribunal patterns for UK immigration firms. Free.

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The Caseload

Apr 2026

to me

Salary threshold rise, EU Settlement Scheme guidance, three new client guides

Here's what changed in UK immigration practice this month.

  • 1.

    Skilled Worker salary threshold rises — what it means for existing sponsorships

  • 2.

    New EU Settlement Scheme guidance on late applications — reasonable grounds now codified

  • 3.

    Three new Rowan client guides you can share with clients during onboarding

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Why firms recommend Rowan

Infrastructure for the work you already do.

Rowan handles the admin that eats your caseworkers' hours — client onboarding, document collection, deadline tracking, and evidence bundle assembly. You handle the advice.

Clients arrive with organised bundles

Documents uploaded, tagged, and ordered per Appendix FM-SE. No more 40-email client intakes.

Cut caseworker admin by 40–60%

Document collection, reminders, and status chasing run on auto-pilot. Your time goes to advice, not admin.

Fewer missed deadlines

Live per-case deadline tracking. Reduces a real PI risk with audit-ready alerts.

Status transparency cuts client emails

Clients see their own progress in the portal. "What's happening with my case?" emails drop 70–90%.

Your brand, your relationship

White-label the workspace with your logo and colours. Clients never leave your brand.

AI drafts, you advise

Case-specific outputs are drafted by AI and queued for your caseworker's review and approval. You sign off; you own it.

PI-friendly by design

Mandatory human-in-the-loop. Full audit trail of every AI output. Your compliance officer can answer any IAA question.

Inside the workspace

Two views. One relationship.

The client sees their own workspace. Your caseworker sees every case on the platform, with AI-drafted first passes queued for review.

What the client sees

  • Route-specific document checklist
  • Document vault with AI tagging
  • Progress dashboard
  • Deadline countdown
  • Template library (pre-filled from client inputs)
  • Secure messaging with their caseworker
  • Export submission-ready PDF bundle

What the caseworker sees

  • Multi-case dashboard with completion %
  • AI-drafted first passes (cover letters, risk summaries, eligibility notes)
  • Approval queue with edit history
  • Template management (firm-wide)
  • Audit trail per AI output
  • Capacity view (caseworker load)
  • Firm-wide analytics (time-per-case, outcomes)

With Rowan / without Rowan

What changes when your clients arrive prepared.

Client onboarding

Client self-onboards in 5 minutes, enters their route and basic details.

Manual intake call, 30–60 min per client.

Document collection

Auto-reminders. Client uploads directly. AI tags each file (payslip, bank statement, etc.).

4–6 weeks of email chasing. Documents arrive as 40 separate attachments.

Evidence bundle assembly

Auto-ordered per Appendix FM-SE. ToC included. Exported as one PDF.

Caseworker spends 2–3 hours per case manually compiling the bundle.

Deadline tracking

Live per-case countdowns. Alerts 14 / 7 / 3 days before key dates.

Calendar entries. Missed deadlines a material PI risk.

Client status queries

Client sees live progress in the portal.

10+ "what's happening?" emails per case.

Cover letter drafting

AI drafts first pass from client inputs. Caseworker reviews and approves in-platform.

Every letter drafted from scratch.

Extension / ILR / naturalisation

Full case history preserved. Next application pre-filled from prior data.

Start over from scratch each time.

Caseworker capacity

150–300 cases/year per caseworker.

80–150 cases/year per caseworker.

Resources for your clients

Guides you can share during onboarding.

Free, plain-English guides you can give to your clients as reading material before or during their engagement. Covers the questions clients typically bring to a first meeting.

UK Spouse Visa 2026

End-to-end overview of the Spouse Visa route — requirements, evidence, fees, timeline.

Read guide

Skilled Worker Visa 2026

The full guide to sponsored work in the UK — SOC codes, salary thresholds, CoS process.

Read guide

Indefinite Leave to Remain (ILR)

Settlement requirements across routes — continuous residence, absences, Life in the UK test.

Read guide

How to Apply for British Citizenship

Naturalisation: eligibility, residence rules, good character, ceremony, and costs.

Read guide

UK Visa Fees: Every Route

Complete fee schedule with IHS, priority service options, and refund rules.

Read guide

English Language Tests for UK Visas

Approved SELT tests, B1/B2 requirements, exemptions, and booking advice.

Read guide
Browse all 750+ guides

Pricing

Pick the model that fits your firm.

Four ways to work with Rowan. Start wherever makes sense and switch as your caseload and needs change.

Affiliate

Firms exploring Rowan before committing

Cost

20% on every referred Rowan D2C purchase

Commitment

None

Per-case

Small firms with uneven caseload

Cost

£99–£149 per case run on the platform

Commitment

Per-case billing

Seat subscription

Firms with steady caseload

Cost

£29–£49 / month per active case, your branding

Commitment

Monthly

Enterprise

50+ cases, Clio/MyCase integration, SSO

Cost

Bespoke

Commitment

Annual

Common questions

What firms usually ask us.

Does Rowan give immigration advice?+

No. Rowan is workspace and drafting tooling for your caseworkers. All case-specific AI output in firm mode is gated behind your caseworker's review and approval. You remain the IAA-authorised or SRA-regulated adviser — we don't provide advice under s.82 Immigration and Asylum Act 1999.

Who owns the client relationship?+

You do. Rowan is white-label — the workspace carries your brand. Clients are your clients. Your engagement letter governs the advice relationship from start to finish.

What is the liability story for the AI features?+

A caseworker must approve every case-specific AI output before it reaches the client. Rowan's SaaS contract caps liability at fees paid. Standard legaltech terms — we'll share a one-page AI governance summary on request.

How does the caseworker approval flow work?+

AI drafts an output (for example, a cover letter from the client's uploaded facts). It appears in your caseworker's approval queue. They review, edit, approve, or reject. Only approved output is surfaced to the client. Every step is logged.

Can we brand it?+

Yes. Seat subscription and Enterprise plans include full white-label: your logo, your colours, and your domain (for example, clients.yourfirm.co.uk).

What about data protection and GDPR?+

UK-hosted on ISO 27001 infrastructure. Data processing agreement provided. Client data is portable and exportable on request. Full audit log available for your compliance officer.

What integrations are planned?+

Clio, MyCase, and SRA-approved practice management systems are on the roadmap. SSO via SAML, Google Workspace, and Microsoft 365 is included in Enterprise plans.

What happens if we stop using Rowan?+

Clients keep access to their own data. You export the case archive. No hostage-taking of client records.

Want to talk it through?

The Rowan Partnerships Team works with IAA-authorised and SRA-regulated firms across the UK. Whether you want to see how the workspace fits your workflow, or have a question — we're happy to chat.

Email the Partnerships Team

hello@withrowan.co.uk